Hiring Process

This guide walks you through the complete hiring process on Elphe, from searching for talent to extending your offer. The process is designed to give you full control while connecting you directly with India’s exceptional professionals.

How Elphe is Different

Before diving into the steps, it’s important to understand what makes Elphe fundamentally different from traditional job boards:

Traditional Job Boards vs. Elphe

Traditional Job Boards:

You post a job and wait for applications
Passive approach - depends on who sees and applies
Limited control over candidate quality
Often overwhelming with unqualified applications
No direct search capability

Elphe - A Search Engine for Talent:

You search and discover talent based on your exact requirements
Active approach - you’re in control of who you engage with
Search by skills, experience, location, and preferences
Review profiles before any contact is made
Direct engagement with professionals you choose

Think of it this way: Traditional job boards are like putting up a “Help Wanted” sign and hoping the right person walks by. Elphe is like having a directory where you can actively search for and reach out to the specific professionals you need.

This search-first approach means you spend time evaluating only the candidates who match your requirements, making hiring faster and more efficient.

The 7-Step Hiring Process

Step 1: Search For Talent

Actor: You | Status: No registration required

Start by exploring Indian professionals using our talent search engine. You can begin searching immediately without creating an account.

What you can do:

Search by skills, technologies, and experience level
Filter by location, availability, and preferences
Review detailed talent profiles and portfolios
Bookmark interesting candidates for later

Best practices:

Be specific about the skills and experience you need
Review multiple profiles to understand the talent landscape
Look for professionals whose experience aligns with your requirements
Note candidates who demonstrate clear communication in their profiles

💡 Pro tip: Take your time exploring. The search is free and unlimited, so you can thoroughly evaluate the talent pool before committing.

Step 2: Create Company Profile & Job Post

Actor: You | Status: Registration required

Once you’ve found promising talent, create your company profile and craft your job post. This establishes your credibility and helps talent understand your opportunity.

Company Profile should include:

Company name, industry, and size
Your mission, values, and culture
Technology stack and engineering practices
Team structure and growth trajectory
Website and social media links

Job Post should highlight:

Clear role title and responsibilities
Required and preferred skills
Experience level expectations
Compensation range (transparency is valued)
Work arrangement (hours, time zone expectations)
What makes your opportunity unique

Best practices:

Be authentic about your company and culture
Clearly state compensation expectations
Mention growth opportunities and learning potential
Highlight what makes working with you special
Specify time zone overlap requirements

💡 Pro tip: Indian professionals value transparency. Clear communication about compensation, expectations, and growth opportunities leads to better matches.

Step 3: Invite Matching Talent

Actor: You | Status: On platform

Now you’re in control—review the profiles you’ve bookmarked and send personalized job invitations to professionals who best fit your requirements.

How invitations work:

Send invitations directly from talent profiles
Personalize your message to each candidate
Explain why you think they’re a good fit
Reference specific aspects of their profile
You can invite multiple candidates simultaneously

Best practices:

Personalize each invitation - Mention specific skills or projects from their profile
Be clear about next steps - What happens if they accept?
Set expectations - Timeline, interview process, start date
Show genuine interest - Explain why you reached out to them specifically

Example invitation structure:

Brief introduction to your company
Why their profile caught your attention
Overview of the opportunity
What you’d like to discuss next
Call to action (review job post and accept if interested)

💡 Pro tip: A thoughtful, personalized invitation significantly increases acceptance rates. Show that you’ve actually read their profile.

Step 4: Talent Reviews & Accepts Invitation

Actor: Talent | Status: On platform

The invited talent receives your invitation and reviews both the job post and your company profile. If the opportunity meets their expectations and aligns with their career goals, they’ll accept the invitation.

What talent evaluates:

Role fit with their skills and experience
Compensation and work arrangement
Your company’s mission and culture
Growth and learning opportunities
Time zone compatibility

During this phase:

Give talent reasonable time to respond (2-3 days is typical)
They may have questions before accepting
Patience here ensures better quality matches
Talent who accept are genuinely interested

💡 Pro tip: If you don’t receive a response, it’s okay to follow up once after a few days. However, respect their decision if they decline or don’t respond.

Step 5: Start Direct Messaging

Actor: Platform facilitates | Status: On platform

Once a talent accepts your invitation, direct messaging opens between you. This is where you begin building the relationship and clarifying mutual expectations.

Use messaging to:

Answer questions about the role and company
Clarify compensation and work arrangement details
Discuss technical requirements and stack
Gauge communication style and cultural fit
Schedule the formal interview

Best practices:

Respond promptly to maintain engagement
Be clear and specific in your communication
Share relevant company resources or documentation
Ask about their experience and expectations
Exchange emails - We encourage establishing direct communication outside the platform for long-term relationship building

💡 Pro tip: This messaging phase is crucial for building rapport. Treat it as the beginning of a professional relationship, not just a transaction.

Step 6: Schedule & Conduct Interview

Actor: Outside platform | Status: Your interview process

Move to your standard interview process. Schedule interviews at mutually convenient times, considering the time zone difference between your location and India.

Interview considerations:

Time zones: India is GMT+5:30. Find overlap hours that work for both
Video platform: Use Zoom, Google Meet, Teams, or your preferred tool
Interview format: Technical screens, coding challenges, culture fit discussions
Duration: Be respectful of time—clearly communicate expected interview length
Multiple rounds: If needed, schedule them efficiently to respect everyone’s time

What to assess:

Technical skills and problem-solving ability
Communication clarity and English proficiency
Cultural fit and work style
Motivation and career goals
Ability to work asynchronously and independently

Best practices:

Confirm interview times in both time zones to avoid confusion
Send calendar invites with video link and agenda
Be on time—punctuality demonstrates respect
Assess for remote work skills (self-direction, communication, accountability)
Give candidates space to ask questions about your company

💡 Pro tip: Indian professionals often prepare thoroughly for interviews. Come prepared with clear questions and be ready to discuss technical details in depth.

Step 7: Issue Offer & Onboard

Actor: Outside platform | Status: Direct with talent

After successful interviews, extend your job offer directly to the candidate. This happens entirely outside the Elphe platform.

Your offer should include:

Role title and responsibilities
Compensation (monthly rate for contract or annual for permanent)
Work arrangement and expected hours
Time zone overlap requirements
Contract duration or employment type
Start date and onboarding plan
Payment terms and schedule
Tools and equipment provided (if any)

Legal considerations:

Contract employment: Most common for remote Indian talent with foreign employers
Employment contract: Clear terms protect both parties
Tax compliance: Talent handles their own taxes as independent contractors
Payment method: International transfer (wire, Wise, Payoneer, etc.)
EOR option: Consider Employer of Record services for permanent employment

Elphe provides:

Resources and templates for structuring compliant offers
Guidance on contract vs. permanent employment in India
Best practices for international hiring
Documentation to help you navigate the legal aspects

Onboarding best practices:

Send offer letter with clear terms
Allow time for review and questions
Provide onboarding documentation in advance
Set up tools, access, and accounts before day one
Schedule day one orientation and introductions
Assign an onboarding buddy or mentor
Establish regular check-ins for the first few weeks

💡 Pro tip: A smooth onboarding experience sets the tone for the entire working relationship. Invest time in making your new team member feel welcomed and set up for success.

After Hiring

Once you’ve successfully hired through Elphe, here are some tips for long-term success:

Communication:

Establish regular check-ins (daily standups or weekly 1-on-1s)
Use asynchronous communication for non-urgent matters
Be clear and explicit in written communication
Provide regular feedback and recognition

Time zone management:

Define core overlap hours for meetings
Use time zone-aware scheduling tools
Respect their local working hours
Leverage async work for maximum productivity

Relationship building:

Treat remote team members as equal team members, not “outsourced resources”
Include them in strategic discussions and decisions
Recognize cultural holidays and celebrations
Invest in the relationship beyond just work deliverables

Growth and retention:

Provide opportunities for learning and development
Offer clear career growth paths
Recognize and reward excellent work
Regular compensation reviews

The hiring process on Elphe puts you in control—from discovery to offer. By following these steps and maintaining clear communication throughout, you’ll build strong, productive relationships with exceptional Indian professionals who can help scale your business globally.